These instructions will help you migrate your Outlook data. Although it may be tempting, we do not recommend importing all of your data at once. Internet speeds are generally slower for uploading, and if you have a large mailbox, you could wind up with inconstant data being synced to your online mailbox. Taking a stepped and measured approach will achieve the best results.
Before you start, you should have connected your Exchange account to Outlook first.Selectively Export your Contacts, Calendar, Tasks and Notes
Follow these directions on how to export data from Outlook. You’ll either have 2010, 2013, 0r 2016. However, you will NOT be exporting the whole mailbox, just some data. Before step one, click on the folder (like Contacts) you want to export. It may help to be in Folder List view to select your data. Be sure you’re selecting your old mailbox – the one that contains data. When you get to the step where your asked to select the folder to export, the folder will already be selected.
Repeat for the other four folders from your old Outlook mailbox. Export them to the same PST file you saved for the first folder.
Import what you exported
Be sure to select the top of your new mailbox before proceeding.
Follow these instructions to import the items you exported above.
Optionally import your other old mail messages
- Select no more than 200 messages from a folder from your current mailbox.
- You may also select a subfolder that has less than 200 items
- Drag and drop from the old mailbox to the new mailbox. This will move items from the old mailbox
- Alternatively, use the Right Mouse Button to drag and you’ll be asked if you want to move or copy
- Wait for the status bar in the lower right to say “All folders up to date” before selecting more messages.
Set your default Signature
Set your Default Address Book